Moving your company to a new commercial building often causes significant worry and excitement. You're probably excited because it means that your business is growing and thriving. However, you may be stressed as you have to ponder how it will impact your business and how you can ensure a smooth transition.
To help you get started on this new adventure, here are four steps to make this the best move possible.
Form a Project Team
Everyone at the company will be affected by most headquarters moves, so start getting them involved by forming a team to oversee the project. This will be your team of advocates and cheerleaders as well as people to help you keep the work on track.
Who should be on a project team for a big move? It will vary, but you may want to designate at least one enthusiastic person from the management level, one person who works with the company branding, and representatives from several different departments or categories of employee. This way, management can lead the charge, employees will feel involved, and the company's brand can be protected during the transition.
These employees should be outgoing and able to interact comfortably with all areas of the company so they can make the best decisions. Give them time and space to work, perhaps by temporarily reassigning some of their duties.
One key to designing the right offices and other workplaces is to thoroughly understand what you want to accomplish. This goes beyond just saying that you want more space for everyone. Instead, both management and employees should define what types of additional spaces they want, what new equipment would be beneficial, and any new services that will be offered once you move.
As you set such goals, answer questions like, "How will this affect your employees and customers?" or "How will this change boost the company in one, two or five years?" These types of questions help you become proactive about potential conflicts as well as maximizing the benefits of the move.
Outline every department's goals for their new spaces. This will help you and your contractor to determine what's feasible and within the budget. You can prioritize and coordinate those interests to make the best use of the new space and help assuage any concerns of departments and workers.
Set a Timeline
A timeline helps ensure that your project doesn't fall behind and that everyone is ready when the new building is done. Create a tentative overall timeline for the entire construction and the move into the finished product. Then, break that down into what needs done by individual departments or employees. Distribute the timelines or checklists to everyone so that all employees are on the same page and know what they need to do.
Follow up on timelines by having your project team meet regularly with others and as a group to ensure checklist items are being completed. Project meetings usually occur less often at the beginning and become more frequent as the move-in date approaches.
Collaborate With Professionals
Before you get too far with your new goals and desires, start working with a professional building contractor who has experience working with your size of company or your industry. This collaboration should occur as soon as you believe that designing a new location is a likely reality for your company.
The advantage of regular meetings and consultation with pros is that you can get a better idea of what your location's reality and your budget allow. You may discover, for example, that you can't accomplish one department's particular goal, but you can expand others. And special company requirements — such as unique connectivity, interconnected systems, or combined area usages — may need to be integrated early in the design.
By following these steps, you can approach your big company move with confidence. For more help with planning and strategizing your own project, talk with the experts at United Constructors of Texas today.